This is a podcast for professional vacation rental managers. Whether you manage 2 properties or 2000 properties you can gain insight on how to run a successful vacation rental business by listening to T and T give their Keys to being the best.
Tim Cafferty is an icon in the vacation rental business. A 3 time President of the Vacation Rental Management Association he is "The O.G." when it comes to vacation rentals. Tiffany Edwards is one of the most well respected vacation rental operators in the country. Together, T and T bring you hard hitting and productive content that will help you run your vacation rental firm more profitably. Give The Vacation Rental Key with T and T a try today!
This is a podcast for professional vacation rental managers. Whether you manage 2 properties or 2000 properties you can gain insight on how to run a successful vacation rental business by listening to T and T give their Keys to being the best.
Tim Cafferty is an icon in the vacation rental business. A 3 time President of the Vacation Rental Management Association he is "The O.G." when it comes to vacation rentals. Tiffany Edwards is one of the most well respected vacation rental operators in the country. Together, T and T bring you hard hitting and productive content that will help you run your vacation rental firm more profitably. Give The Vacation Rental Key with T and T a try today!
"Is this a business or a hobby?" That piercing question from vacation rental financial expert Ben Edwards cuts to the heart of why proper budgeting makes or breaks success in our industry.
Drawing from 25 years of experience examining hundreds of vacation rental P&Ls, Edwards delivers a masterclass in creating budgets that drive real profitability. He reveals the sobering reality that many operators work tirelessly for decades only to sell their businesses for disappointing sums - all because they failed to maintain meaningful profit margins through disciplined financial planning.
The conversation with hosts Tim Cafferty and Tiffany Edwards dives into metric-based budgeting techniques that replace guesswork with precision. Rather than copying last year's numbers, successful managers calculate occupied nights multiplied by ADR, tracking actual commission percentages that often differ from contractual rates. These seemingly small variances can represent significant lost profits over time.
Team accountability emerges as a cornerstone of effective budgeting. Cafferty shares his open-book management approach where financial results are displayed for everyone - even maintenance techs who discover they can contribute by choosing cheaper gas stations or reducing hardware store visits. Edwards recommends specific performance metrics for different departments, with maintenance measured on work order completion and reservations teams on conversion rates.
For optimal financial health, the experts suggest keeping payroll under 20% of gross revenue (ideally 15-16%) and marketing expenses between 2-4%. Many companies that expanded during peak pandemic demand haven't properly adjusted as the market normalized, maintaining costly overhead against reduced revenue.
Whether you're creating your first formal budget or refining your approach, this candid conversation provides the blueprint for transforming your vacation rental business from a break-even operation into a profitable enterprise with genuine long-term value.
Take control of your financial future - subscribe now and share this episode with fellow vacation rental professionals who deserve more from their hard work.