Anyone who thinks that all you have to do with an invoice is pay it, is in for a rude awakening. We’ve got a list of 9 things that need to be verified before the payment is made. Plus, I want to go over the one piece of information that folks often think they can take directly from the invoice – but they shouldn’t. But first, let’s go over the stuff they must verify. #accounting #accountspayable #invoice Link to Three-Way Matchhttps://www.youtube.com/playlist?list=PLtL6rWSXZ-HemLUV6hG8rDbeElk9kaPjm Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Have you ever thought you aced a job interview – and then NOTHING, no request for a follow up interview and worse, no job offer? So, what went wrong? The answer is quite simple. There is a decent chance you made one of the deadly mistakes of job interviewing and didn’t realize it. We’re going to make sure that NEVER happens to you. Stick around as we quickly go through these often-overlooked interview mistakes. #accountspaybleinterview #interviewtips #jobinterview Link to End of Interview Questions https://youtu.be/v6jekPb7nZc Link to STAR Method: Don’t Ramble https://youtu.be/tmwmiHXTIr4 Link to Preparing in 15 Minutes https://youtu.be/StE8zLOsQ2k Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1

I’m about to show you six ridiculously simple AI tricks that saved me hours of boring, soul-sucking work — including one that’s so embarrassing I almost didn’t record this video. And of course, it’s the one that will probably save you the most time and aggravation. #aishorcuts #aiatwork #aiaccountspayable Over the next few minutes, you’ll hear: • how AI can summarize almost anything — even things you can’t fully access, • how to clean up messy data in seconds, • how to get AI to do the math that Excel refuses to cooperate with, • how to instantly analyze data and create visuals, • how to let your Zoom calls take their own notes, • and how to get suggestions that are actually helpful — not the kind your friends offer that make you silently regret asking. And stick with me, because the last shortcut is the one I never expected to work… but it did — and it was shockingly good. Link to Microsoft Copilot Beginner Tutorial https://youtu.be/hDq70R9PeeU Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Modern business demand that the professionals working for them have good understanding not only of their immediate responsibility but of the basics of all related functions as well. Working, managing or having responsibility for the accounts payable function, the accounts receivable function, purchasing, treasury and a myriad of other related fields requires knowledge of certain basic accounting functions. We’ll take a look at some of them, but first, let’s stat with some basic information to make sure we are all on the same page. #accounting #accountingbasics #accountspayable #accountsreceivable Watch next: Link to Master Accounting for AP in LESS than 30 Minutes https://youtu.be/dGJP6V5J9as Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

ACH payments are fast and convenient — until they fail. In this video, we break down **the most common ACH return codes** (like R01, R02, R10, and R29), explain **what each code means**, and show you **exactly how to fix the issue** quickly and efficiently. Whether you're in **accounts payable, accounts receivable, treasury, or finance operations**, understanding ACH return codes is critical to keeping your cash flow healthy and avoiding **costly payment delays or fraud risks**. What You’ll Learn in This Talk:  What is an ACH return? - Common ACH return codes and their meanings (R01–R10, R29, etc.) - How to respond to a returned ACH payment - Tips to avoid ACH payment failures - What to do if a customer revokes payment authorization - How to protect against unauthorized transactions and ACH fraud Link to Payment Fraud Protection Fast Facts https://youtu.be/HLbU7b6Cac8 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1    

You may be sabotaging your own career - without realizing! Let’s examine five common mistakes professionals sometimes make that stall their careers. Sadly, it can take years to recover from these silent killers. And stick around for Career Killer #5—it’s something that’ll either skyrocket your future… or bury it if you ignore it #career #accountingcareer #accountspayablejob Link to Microsoft Copilot Tutorial https://youtu.be/hDq70R9PeeU Link to Chatgpt: A Simple Explanation for Non-Geeks https://youtu.be/t1_32InlWuk Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1  

One of the many benefits of making ACH payments is that when they fail, you know almost immediately. And while they fail far less frequently than checks get lost, bounce or are stolen, it does happen. And when that occurs, the ACH payment is returned, hence the term, ACH returns. A good understanding of why returns occur will allow you to create a process that minimizes returns and allows you to respond quickly when they do fail. Today, we’ll discuss the most common reason for ACH returns, and then take a look at best practices to minimize this from happening as well as what to do when an ACH payment is returned. #ACH #ACHpayment #ACHdebits #ACHcredit Link to ACH Credits and Debits: What’s The Difference https://youtu.be/HyLNyBLGGkY Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1

Think your AP process is airtight? You might be leaking money and not even know it. Accounts Payable mistakes are quietly draining organizations—sometimes by millions—without setting off a single alarm. And here's the kicker: most teams have no idea it’s happening. These seemingly 'small' oversights are like slow leaks in a massive tank—silent, invisible, but deadly to your bottom line. In this session, we’ll unpack the three most common AP missteps, explore what you think is happening versus what’s actually going on, and share best practices that leading organizations use to protect their cash flow, vendor relationships, and reputation. Whether you’re a CFO, controller, or AP manager, this is your chance to review your process, sharpen your defenses, and walk away with actionable strategies to tighten controls, prevent fraud, and boost operational efficiency. Let’s look at three of the most common—and dangerous—AP mistakes, and chances are, at least one is happening in your organization right now. #accountspayable #accounting #invoice Link to Invoice Best Practices https://youtu.be/Ta25w7SDXec Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Are you ready to elevate your accounting game and streamline your financial operations? In this video, we dive deep into the core principles of Accounts Payable (AP)—the backbone of every successful accounting and finance department. Whether you're a seasoned professional or just starting out, understanding AP fundamentals like invoice processing, three-way matching, payment terms, and internal controls is critical to avoiding costly errors and improving cash flow. In an age, where automation, AI technology and ingenious frauds are common place, everyone needs to be on their toes – whether you work in, manage or simply have responsibility for the accounts payable function. In this fast-paced session, we not only review the process from a best practice standpoint, we investigate the new challenges of technology, AI, new regulatory issues and fraud and their impact facing everyone today.

Unclear accounting and accounts payable policies and procedures can lead to costly errors, compliance risks, and team confusion. This session dives into the essential role of a well-crafted policy and procedures manual in accounting and accounts payable departments. Learn how to streamline workflows, prevent fraud, ensure audit readiness, and foster accountability—without drowning in bureaucracy. Whether you're starting from scratch or refining existing documentation, you'll walk away with actionable strategies, proven templates, and insights that align with industry best practices. Learn how to improve your accounting operations with proven best practices for accounts payable, internal controls, and automation. Whether you're a financial controller, AP manager, or accounting student, this video offers practical tips to streamline your workflow, reduce errors, and prepare for audits. Perfect for CFOs, controllers, AP managers, and operations leads looking to improve internal controls and team performance. #accountspayable #accounting #policymanual #policyandprocedures Link to Accounts Payable Best Practices Updated https://youtu.be/8RscSRl2BUI Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby This video details **how to** write an **office procedures** manual and highlights the importance of **employee training**. Learn about **workplace policies** and the **policy review** process, aligning with **industry standard** **best practices**. #procedures #training

What do you say in a job interview when you’re hit with a question you completely blank on? Freeze, fake it, or finesse it? Today, I’ll show you how to handle this situation like a pro — without tanking your chances. What can you do? We’ve got a few suggestions that will help you maneuver out of these tight spots. By the end of this video, you’ll have 5 proven ways to respond — and 1 risky move you should never try. #interview #jobinterview #interviewquestions Link to Preparing for a Job Interview as Few Do https://youtu.be/StE8zLOsQ2k Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Here’s the simple, yet shocking truth that no one talks about: Over one-third of all invoices are not accurate … and you know which way those errors are going … not in your favor. Compounding the problem are invoices that get paid twice – and no, the supplier doesn’t automatically return the second payment – fraudulent invoices and payments made from statements and of vendor credits. Let’s take a look at where and how these problems occur and what you can do to combat them. Stick around until the end when we address the solutions that don’t work, those tactics you think should protect you from paying incorrectly, but don’t actually do what you think they do. #invoices #invoice #accountspayable #accounting Link to Accounts Payable Issues Everyone Ignores until Disaster Hits https://youtu.be/jU26nsuOVNA Link to Three Way Match: The Complete Guide https://youtu.be/ysgyRbw3yVk The Shocking Truth About Invoice Accuracy That Nobody Tells You Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos

I’m sure most high-level executives would not agree (at least in public) with what I am about to say about Financial Statements, but that isn’t going to stop me. Here it is. When a public company has unpleasant information that it is obliged to divulge to its shareholders and would prefer not to be questioned about, they will often bury it in the notes to the Financial Statement, if at all possible – which means, if their auditors will allow them to. Clearly not all companies do this, but many do. That’s just one of the many reasons, savvy investors and others devour the notes to the financial statement with great relish. You should do the same. #notestofinancialstatements #fifthfinancialstatement #finacialstatements #accounting Link to Balance Sheet and Income Statement A Beginners Guide https://youtu.be/Prv1UER1VI4 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Purchase orders are those very common documents that impacts many different departments within an accounting organization – from the purchasing professionals who create them, to the sales department who receives them and sees to the fulfillment of the order, to the billing department who creates the invoice associated with that purchase order and finally to the accounts payable team who uses that purchase order as part of their invoice verification process. Let’s take an in-depth look at exactly how POs work and what can and frequently does go wrong when they are not used correctly. We’ll also investigate blanket POs and the problems associated with this popular approach. #purchaseorder #purchaseorders #blanketpurchaseorder #PO Link to Three Way Match: The Complete Guide https://youtu.be/ysgyRbw3yVk Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Blinded by the administrative ease and the back-office cost savings, many accounting and accounts payable professionals embrace recurring payments without setting up the appropriate controls to prevent some very common mistakes … and these errors can be quite costly indeed. We’re going to address some of the problems recurring payments introduce into the payment process and then the best practices you can use to make sure these issues don’t occur in your organization. #payments #recurringpayments #accounting #treasury #creditcards Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Link to Blanket Purchase Orders Explained https://youtu.be/RK8Vfp4lXZs

Sales tax holidays are one more way to save a few dollars, both for yourself personally as well as your business. They are not offered in every state, in fact some of the larger states, like New York and California, don’t seem to have them, although Texas and Massachusetts do. We’re going to do a very brief run-down of the holidays we know about and then tell you what to do if you think you might be able to take advantage. Unsurprisingly, the dates and items covered also vary by state. Link to Crushing Imposter Syndrome https://youtu.be/nKfVtwRLeJY #salestax #salestaxholiday #salestaxholidays Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

9 Unique and Powerful Interview Tips - ace your job interview by utilizing these simple strategies Link to End of Job Interview Questions And Answers [Winner Secrets] https://youtu.be/v6jekPb7nZc #jobinterview #interviewtips #accountspayableinterview Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos

Is that invoice ready for payment? In accounts payable, best practice accounting organizations like to say, A good invoice gets a good payment. What makes an invoice good? It’s a lot more complicated than it might seem. Best practice accounts payable teams look at 8 different factors. Let’s look at them together. #accountspayable #threewaymatch #invoice #accounting Link to The Three-Way Match: Comprehensive Guidehttps://youtu.be/ysgyRbw3yVk Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 See most recent videos at: https://www.youtube.com/@APNow/videos  

Costly overlooked issues that no one talks about could derail your accounts payable or accounting automation project. But once you know what they are, you can work around them AND recognize them when they arise. Link to The Managing Interruptions Survival Guide https://youtu.be/lAaVtX1Y1vU Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Are the trial balance and the balance sheet the same thing? Of course not. But, confusion between the two is more common than you might imagine. Let’s take a look at both of them so you understand what they are, how each is used and how they are different. They are both used in accounting, accounts payable and finance. But that is about where the similarity ends. Make sure you stick around until the end when we discuss the one critical difference few hone in on. And it is important. #trialbalance #balancesheet #accounting #accountspayable Link to Avoiding Mistakes in the Trial Balance https://youtu.be/lZi5SNe7qYw Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos