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Automate Your Agency

Alane Boyd & Micah Johnson

82 episodes

3 days ago

Send us a text Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer. Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to crank out a ClickUp Masterclass one-pager in minutes, inclu...

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Entrepreneurship

All content for Automate Your Agency is the property of Alane Boyd & Micah Johnson and is served directly from their servers with no modification, redirects, or rehosting. The podcast is not affiliated with or endorsed by Podjoint in any way.

Send us a text Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer. Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to crank out a ClickUp Masterclass one-pager in minutes, inclu...

Show more...

Entrepreneurship

Episodes (20/82)

Automate Your Agency

The Best AI-first Slide Deck Platform

Send us a text Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer. Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to crank out a ClickUp Masterclass one-pager in minutes, inclu...

6 days ago

15 minutes

Automate Your Agency

Stop writing technical docs manually

Send us a text When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours. They break down how Beau translated real client questions into a repeatable structure, how Micah turned that into a minimal viable agent (MVA), and why starting...

3 weeks ago

28 minutes

Automate Your Agency

#1 Rule: Simplify then Automate

Send us a text Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process. They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturally smooth out messy workflows, and why those same messy parts become major blockers the moment you t...

1 month ago

14 minutes

Automate Your Agency

Use AI to build your ideas in less than 60 minutes

Send us a text Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart. For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides. But for the first time ever…this problem actually has a solution. In this episode, Micah and Alane...

1 month ago

23 minutes

Automate Your Agency

Why companies struggle with AI-powered scalable systems

Send us a text In this episode of Automate Your Agency, Micah and Alane break down the five hidden roadblocks that stop companies from scaling — even when they’re investing in AI. From leadership confusion and tool overload to the danger of siloed systems and bottlenecked knowledge, they reveal the patterns they’ve seen across hundreds of businesses (and lived through themselves). You’ll learn why solving small problems first beats chasing big, complex AI projects — and how to design systems ...

1 month ago

16 minutes

Automate Your Agency

The AI-era means having in-house expertise

Send us a text Most leaders want to harness AI—but few understand what it really takes to make it work across an organization. In this episode, Micah and Alane break down what they call the Upside-Down Pyramid, a simple framework for transforming your business with AI-driven systems that actually scale. They walk through the five stages of transformation: Align leadership – get everyone speaking the same language about AI and automation.Build internal champions – develop in-house experts who ...

1 month ago

31 minutes

Automate Your Agency

The real ROI of relationships

Send us a text In this episode, Alane shares how joining the Goldman Sachs 10,000 Small Businesses Program completely reshaped the way she approaches business growth—and why no founder should try to build alone. What started as a 12-week crash course on scaling a company became something far more powerful: a network of entrepreneurs who understand the highs, lows, and relentless pressure of running a business. From presenting on stage in front of thousands to finding real friendships that ext...

2 months ago

16 minutes

Automate Your Agency

10 AI use cases you'll want to implement today

Send us a text In this solo episode, Micah breaks down the ten most practical and high-impact ways companies are using AI and automation to save time, reduce bottlenecks, and scale faster. From writing project estimates to improving onboarding and automating client handoffs, he walks through real-world examples that any growing business can apply today. You’ll hear: How to use AI to write accurate project scopes and proposals in minutesSmarter ways to automate onboarding, training, and intern...

2 months ago

18 minutes

Automate Your Agency

Find out what AI and Agents can’t fix

Send us a text In this episode, Alane and Micah tackle one of the biggest misconceptions about AI agents — the idea that they can magically fix broken workflows. They unpack why automation only works when the underlying process is solid, clear, and well-defined. They share real stories from their own experience, including how strategy and design make up 80% of the work in building automated systems, and why slowing down to document and standardize your processes can actually make you move fas...

2 months ago

15 minutes

Automate Your Agency

ClickUp Sprints aren’t just for Dev teams

Send us a text In this episode, Micah and Beau share the behind-the-scenes changes that reshaped how their team manages client work. After years of juggling multiple projects, they decided to shift their entire production and implementation process into one-week sprints using ClickUp. They walk through how their system works. From organizing client folders, using parent and sub-tasks to keep ownership clear, and relying on sprint reports to plan, forecast, and manage workload in real time. Th...

2 months ago

21 minutes

Automate Your Agency

Monday.com Magic: AI-Powered Project Set Up

Send us a text What if you could describe a process and have a working Monday.com system appear—complete with connected boards, forms, sample data, and dashboards? In this episode, Micah and Beau dive into Monday Magic (monday.com/magic), a free tool that turns prompts into fully built Monday structures. You’ll hear a live walkthrough—from first prompt to preview video—plus candid pros/cons on where it shines and where you’ll still want an implementation specialist. They cover limitatio...

3 months ago

18 minutes

Automate Your Agency

Stop Chasing the "One Thing" That Will Fix Everything

Send us a text Many founders approach automation with a single idea in mind: “If I just automate this one thing, everything will get better.” But the truth is, businesses aren’t built on one system—they run on dozens of interconnected ones. In this episode of Automate Your Agency, Alane and Micah challenge the “one workflow” mindset and show why real freedom comes from systemizing the entire business, not just automating a single task. They share stories from their own experiences—mergers, ex...

3 months ago

18 minutes

Automate Your Agency

AI Visuals Made Easy: Nano Banana + Hailuo

Send us a text In this episode of Automate Your Agency, Alane and Micah dive into one of Google’s most exciting new AI tools: Nano Banana (yes, that’s its real name). They share how they’ve been using it to create professional-quality images, fix bad speaking photos, merge visuals, and even iron out wrinkles — all in seconds. But that’s not all. They also reveal how pairing Nano Banana with Hailuo AI Video can bring still images to life, letting you create unique animations for content, prese...

3 months ago

15 minutes

Automate Your Agency

Is your company data training AI?

Send us a text There could be an AI security risk brewing in your business. Your team is already using AI—the question isn't whether they should, but whether you have control over how they're using it. This solo episode with Micah tackles the security nightmare that most business owners are completely ignoring: uncontrolled AI usage across their teams. Employees creating personal ChatGPT and Claude accounts, uploading company proposals and client data, then leaving with all that information s...

3 months ago

11 minutes

Automate Your Agency

AI Agents vs Automation: The 5 Differences That Actually Matter

Send us a text Your automations are probably more fragile than you think—and costing you way more time than they should. Micah started the year convinced there was no real difference between AI agents and regular automation workflows. He was wrong, and now he's obsessed. In this eye-opening episode of Automate Your Agency, Alane and Micah break down the five (plus a bonus) critical differences between traditional A-to-B automation and AI agent workflows that are revolutionizing how smart busi...

3 months ago

26 minutes

Automate Your Agency

Before AI automation, start with manual workflows

Send us a text Alane and Micah tackle one of the most crucial yet overlooked principles in business automation: never automate a process you haven't done manually first. Through real examples from their own business, they demonstrate why the "manual first" approach saves time, money, and prevents costly rebuilds. They share a detailed case study from Alane's podcast guest booking process, revealing how manual work uncovered hidden business value that would have been missed in premature automa...

4 months ago

23 minutes

Automate Your Agency

AI-Enhanced Training: Why Training is Everything (And How to Do It Right)

Send us a text Ever hire someone with great experience, only to watch them struggle with basic tasks in your company? You assume they "should know this stuff," but they're sitting there paralyzed, afraid to make the wrong move. Here's the uncomfortable truth: your training process is broken, and it's costing you more than just productivity. In this episode, Micah and Alane reveal why even the most experienced hires can't succeed without proper company-specific training. Using Walmart's intens...

4 months ago

19 minutes

Automate Your Agency

The AI Tool Breakdown: When to Use GPTs vs Assistants vs Agents

Send us a text Are you drowning in AI terminology and wondering which tools will actually move the needle in your agency? Custom GPTs, AI assistants, AI agents—everyone's throwing around these terms, but nobody's explaining what you should actually be using. In this episode, Alane teams up with Beau Cunningham to cut through the confusion and give you a crystal-clear breakdown of when to use what. No more wondering if you're missing out on the "better" solution. You'll discover: The real diff...

4 months ago

16 minutes

Automate Your Agency

AI Prompts and Agent Ideas: How we share across our teams

Send us a text Ever felt like your business knowledge is trapped in your team’s heads—or worse, just yours? In this episode of Automate Your Agency, Alane and Micah reveal how to turn live idea sharing into a competitive asset, not just another bullet point in your operations manual. They pull back the curtain on their three-layered approach: real-time sharing in Slack, focused weekly knowledge share meetings, and a killer AI agent that auto-documents solutions and use cases so knowledge beco...

4 months ago

19 minutes

Automate Your Agency

Building Your AI Dream Team - Who do you really need?

Send us a text While technical skills are a big part of AI implementations a passion for problem-solving might just be what matters most. Alane and Micah dive into the real secret behind successful AI implementations - and it's not what most business leaders expect. After working with 150+ companies over 6 years, they've seen HR professionals become AI champions while seasoned developers resist change. In this episode, you'll discover: The 4 essential roles every AI-powered busine...

5 months ago

20 minutes