Builders, Budgets, and Beers

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Builders, Budgets, and Beers

Adaptive

55 episodes

6 days ago

Reece sits down with construction bookkeeper and CFO Miller Bradford from Builder Bookkeep to talk about what WIP reports really do for builders and why they are the difference between real profit and fake profit. They dig into overbilling and underbilling, messy books, tax season chaos, and the nasty surprises that show up when you guess instead of track. You will hear simple ways to use WIP as a live management tool, what numbers have to be right, and how often you should be running it so y...

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Entrepreneurship

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Reece sits down with construction bookkeeper and CFO Miller Bradford from Builder Bookkeep to talk about what WIP reports really do for builders and why they are the difference between real profit and fake profit. They dig into overbilling and underbilling, messy books, tax season chaos, and the nasty surprises that show up when you guess instead of track. You will hear simple ways to use WIP as a live management tool, what numbers have to be right, and how often you should be running it so y...

Show more...

Entrepreneurship

Episodes (20/55)

Builders, Budgets, and Beers

WIP Reports That Tell The Truth About Profit with Miller Bradford

Reece sits down with construction bookkeeper and CFO Miller Bradford from Builder Bookkeep to talk about what WIP reports really do for builders and why they are the difference between real profit and fake profit. They dig into overbilling and underbilling, messy books, tax season chaos, and the nasty surprises that show up when you guess instead of track. You will hear simple ways to use WIP as a live management tool, what numbers have to be right, and how often you should be running it so y...

6 days ago

1 hour

Builders, Budgets, and Beers

Know Your Numbers Protect Your Margin with Shawn Van Dyke

Reece digs in with construction business coach and Profit First for Contractors author Shawn Van Dyke to show why clean job costs matter more than chasing big revenue. They walk through how Shawn helped a millwork company find its profit sweet spot, track every hour of labor, and stop guessing on bids. You will hear simple ways to set up cost codes, push data capture to the field, and pay yourself properly for the risk you take. If this helps, share it with a builder friend who is tired of fe...

1 week ago

54 minutes

Builders, Budgets, and Beers

Construction Accounting Success with Bill Mills

Bill Mills, experienced CPA specializing in construction accounting, discusses the critical role of embracing new technology, real-time financial data, and proactive tax and business management to improve profitability and decision-making for contractors. Reece and Bill's conversation highlights the need for contractors to regularly review and upgrade their back-office systems, leveraging outside expertise and modern software to remain competitive and successful. https://www.pinionglobal.com...

2 weeks ago

46 minutes

Builders, Budgets, and Beers

The Key to Project Success with Alex Molkentin

Alex Molkentin shares insights from his journey in the construction industry, emphasizing the importance of pre-construction as a means to set clear expectations and effectively manage project costs. The discussion highlights the value of transparency, collaboration with clients and trade partners, and continuous learning from past experiences to ensure successful project outcomes. https://www.builtbyfernhill.com https://www.instagram.com/builtbyfernhill Show Notes: Alex Molkentin's Backgr...

3 weeks ago

47 minutes

Builders, Budgets, and Beers

Systems, People, and Profit with Isabel Affinito

Isabel Affinito and Reece discuss the critical importance of having clear job descriptions, robust systems, and disciplined financial practices to drive success and minimize risks in construction businesses. They highlight the emotional challenges of change management, the judicious role of AI, and the need to implement foundational processes before scaling operations. https://www.isabelaffinito.com Show Notes: Introduction and Background of Isabel Affinito (0:00) Implementing Job Descript...

1 month ago

1 hour 6 minutes

Builders, Budgets, and Beers

Building Financial Clarity with Per Pettersson

Builder and tech veteran Per Pettersson discusses how project management and financial clarity are essential for success and efficiency in the construction industry. Drawing on his experience, he shares strategies for better planning, cost tracking, and communication to deliver projects on time and improve client satisfaction. https://www.linmakconstruction.com Show Notes: Background and Introduction of Per Pettersson (0:00) Transition from Tech to Construction (6:46) Challenges and Opport...

1 month ago

48 minutes

Builders, Budgets, and Beers

Why Most Builders Stay Stuck at $2M with Paul Atherton

Paul Atherton shares why most builders stall until they make an identity shift—from “in-the-field” carpenter to business owner—and how to use return on time vs. return on capital to scale. He breaks down hiring that first PM, simple systems, the five levels to a self-managed company, branding that actually works, the Four C’s (coaching, community, content, capital), and setting anti-goals so growth doesn’t cost your life. https://www.highspire.com Show Notes: Introduction and Background of...

1 month ago

44 minutes

Builders, Budgets, and Beers

WIP, Job Costing, and Cash Flow with Andrea Gallion

Andrea Gallion shares how builders can use Work-in-Progress reporting, real-time job costing, and clean month-end processes to actually see where their projects stand and protect profit. She and Reece dig into invoices and pay apps, QuickBooks realities, retainage, and percent-complete so you can spot over- and under-billing early and keep cash moving. https://melton-melton.com Video Notes: 00:00 Processing invoices and pay apps 00:54 Meet Andrea Gallion 06:13 Month end and reconcilin...

1 month ago

49 minutes

Builders, Budgets, and Beers

Stop Bleeding Talent

Suman Cherry shares a no-BS playbook for hiring in construction. We get into the real cost of losing A-players, the first hires that buy back your time, and how SOPs, EOS-style accountability, and regulated leadership create capacity - not chaos. https://cherrytalentgroup.com Show Notes: 00:00 Intro and who Suman is 02:02 Headhunter fees versus hourly recruiting 04:45 Values and EQ over resumes 07:52 SOPs and onboarding to reduce chaos 12:29 Why A players q...

2 months ago

51 minutes

Builders, Budgets, and Beers

Profit by Design: CFO + CPA for Builders

Allison O’Baker and Priscilla Thomasevich share how a CFO–CPA duo helps builders organize their books, budget with intent, and protect margins. We dig into chart of accounts vs. cost codes, fixed vs. variable spend, tax levers and accounting methods (cash, accrual, completed-contract), and when to lean on a bookkeeper, controller, or CFO. Connect with: Allison O'Baker: https://aodataflow.com Priscilla Thomasevich: https://sawgrasscpa.com Show Notes: 0:00 Cold open: why money talk ...

2 months ago

51 minutes

Builders, Budgets, and Beers

Building a Business With Your Spouse with Cody & Kristen Dawson

Cody & Kristen Dawson share how Patriot Custom Homes grew from a COVID-era handyman hustle into a legit remodel-to-custom operation—with corporate skills, clear lanes, and real systems doing the heavy lifting. They get into the spouse-run dynamics, hiring and delegation, and the call between doing a spec to show your chops or waiting on the right custom client. PatriotHomesTx.com Show Notes: 00:00 Cold open & intros 01:09 Meet Cody & Kristen Dawson (Patriot Custom Homes) 05:...

2 months ago

49 minutes

Builders, Budgets, and Beers

Payroll Tax Savings Most Builders Miss

Operations pro Angie Aki joins Reece to demystify payroll tax savings, W-2 vs 1099 trade-offs, benefits that actually help retention, and the liability/insurance pieces builders overlook. We finish with a simple action plan—clean AR, right retirement setup, and a smarter way to pay yourself. https://angieaki.com Show Notes: 0:00 Welcome and who’s Angie 4:25 From “Go Ask Angie” to operations pro 5:54 Payroll taxes and benefits most builders miss 6:49 W-2 vs 1099: true costs ...

2 months ago

36 minutes

Builders, Budgets, and Beers

From Grunt Work to Luxury GC

Brady Fenn shares how Fenn Rogers went from “tearing up floors” to a trusted luxury custom home builder in the Phoenix area by partnering with the right designers/architects and bidding to the actual spec, not the plan assumptions. He shares hard-won lessons on fixing budget misses, building a dependable subs bench, and using clear expectations and communication to keep clients confident through an imperfect, first-time build. https://www.fennrogers.com Show Notes: 00:00 Welcome + wha...

3 months ago

47 minutes

Builders, Budgets, and Beers

Fixed Price vs Cost-Plus

Victor Rybak shares how he moved from “bags-on” to building systems that protect profit—covering fixed price vs cost-plus, change orders, retainers, and allowances that don’t burn you. He also breaks down the House Pro workflow for bids, selections, invoicing, and job-cost clarity so builders stop giving away work and start pricing like a real business. https://simplyhomebuilders.com Show Notes: 0:00 Welcome & why this show exists 4:46 From bags-on to the office—why Victor changed lane...

3 months ago

56 minutes

Builders, Budgets, and Beers

Curiosity Over Ego: Specs & Real Margins

Gabe Joseph shares how getting past ego made him a better builder—leaning into curiosity, standardizing specs, and scaling without bloat. We dig into procurement, margins, architect fit, permitting, and the upstream moves that erase change orders. https://www.jdbatx.com Video Notes: 0:00 Cold open — curiosity as the builder's edge 1:01 Gabe's background and Austin roots 6:08 Specs over one-offs: standardization that scales 10:36 Procurement: high-design without high cost 14:27 Margins, mater...

3 months ago

47 minutes

Builders, Budgets, and Beers

Know Your Numbers, Not Just Your Craft

Tyler Grace shares how he shifted from over-delivering to running a lean, profitable small-shop—tracking every hour, pricing for reality, and choosing lifestyle over headcount. He breaks down T&M vs cost-plus in plain English, why “good enough” (when scoped) beats burnout, and how to design a business that actually pays you back. http://trghomeconcepts.com Find more of Tyler at "The Modern Craftsman" podcast: https://www.moderncraftsman.co Show Notes: 0:00 Good enough finally clic...

3 months ago

1 hour 17 minutes

Builders, Budgets, and Beers

Pre-Con Without the Chaos

Adam Copenhaver shares how Cope Grand scaled from small cottages to ultra-luxury builds in Charleston by systematizing pre-construction, translating “ankle-grabber” chaos into clear scopes, and making budgets readable to clients. He dives into cost code organization, lessons from the COVID lumber spike, working with owner’s reps, and how he uses Buildertrend to keep accountability visible. https://www.copegrandhomes.com Show Notes: 0:00 What we’re tackling today 4:15 How high-end builds work ...

3 months ago

1 hour 14 minutes

Builders, Budgets, and Beers

Cash Flow Isn’t Profit: Job-Cost It

Trent Waldrop shares how confusing cash flow with profit can quietly sink a small builder—and why ruthless job costing is the only way to know if you’re actually making money. He breaks down moving from 75–80% cost capture to billing every line item (even the $25 ones), hitting budgets within ~5%, and choosing the right pricing model so you can net 10–12% (or better) on $200–$400K homes. https://waldropcompany.com Show Notes: 0:00 Hitting Budget Within 5% on Every Build 9:17 Building Homes ...

4 months ago

52 minutes

Builders, Budgets, and Beers

You’re Flying Blind in Business (Here’s How to Fix It)

Would you jump on a plane if the pilot didn’t understand their cockpit dials? Randy Stanbury of 4 Level Coach shares how builders and remodelers can stop “flying blind” by mastering financial literacy, building systems, and creating a clear vision. Learn the steps to free yourself from day-to-day operations while scaling profitably. https://4levelcoach.com Show Notes: Opening Analogy & Randy’s Background (0:00) Breaking Down the Four Level Success System (2:53) Why Builders Struggle to Tr...

4 months ago

53 minutes

Builders, Budgets, and Beers

From Budget Nightmare to Profit Machine

In this episode of Builders, Budgets & Beers, Reece sits down with Owen Drury of Bricks & Bytes to tackle the pressure from big-tech clients demanding lightning-fast delivery. They dig into UK vs. US timelines, the surge in HVAC/heat-pump installs, the chaos of forecasting & retainage, and how offsite prefab + AI-powered tools are turning 24-month schedules into predictable, profitable builds. https://bricks-bytes.com Show Notes: Welcome & Quick Intros (00:00) HVAC Boom ...

4 months ago

46 minutes