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Becoming a Hiring Machine
Loxo
246 episodes
1 hour ago
Becoming a Hiring Machine is the key to unlocking the future of recruitment. You’ve probably heard that traditional recruitment is broken, inefficient, and in dire need of fresh perspectives. This show is dedicated to not only rooting out those perspectives, but more importantly, the practical wisdom they hold. We dig deep to go beyond simply saying what needs to change and, instead, equip you with the tools that teach you how to make the change.

Each episode features the sharpest minds in recruitment finding solutions to the real-world challenges you face every day. Whether it’s a mindset shift or a tactical change, Becoming a Hiring Machine will help you find the answers you seek.

If you want to become more efficient and competitive, you need insights you can actually put into practice — insights that will help you on your journey to Becoming a Hiring Machine.
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All content for Becoming a Hiring Machine is the property of Loxo and is served directly from their servers with no modification, redirects, or rehosting. The podcast is not affiliated with or endorsed by Podjoint in any way.
Becoming a Hiring Machine is the key to unlocking the future of recruitment. You’ve probably heard that traditional recruitment is broken, inefficient, and in dire need of fresh perspectives. This show is dedicated to not only rooting out those perspectives, but more importantly, the practical wisdom they hold. We dig deep to go beyond simply saying what needs to change and, instead, equip you with the tools that teach you how to make the change.

Each episode features the sharpest minds in recruitment finding solutions to the real-world challenges you face every day. Whether it’s a mindset shift or a tactical change, Becoming a Hiring Machine will help you find the answers you seek.

If you want to become more efficient and competitive, you need insights you can actually put into practice — insights that will help you on your journey to Becoming a Hiring Machine.
Show more...
Careers
Business
Episodes (20/246)
Becoming a Hiring Machine
249: Grade Your ATS Using This Framework Before You Renew [RECORDING FROM LIVE WEBINAR]

If you audited your recruiting technology stack the same way you audit your P&L, many would be shocked by the grade.

We tend to look at software as a line item expense. But in 2025, your platform is your operating system. If it’s broken, your business is bleeding revenue, even if the subscription cost seems “manageable.” 

To help you see whether your technology investment is helping or hurting you, we developed a 5-point framework to objectively grade your current setup. It’s a strategic audit to help you figure out exactly where your bottlenecks are.

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5 days ago
41 minutes 19 seconds

Becoming a Hiring Machine
248: Tactical Tuesday - Avoid Getting Ghosted by Using This Formula

No one likes getting ghosted. Not candidates, not recruiters.

Luckily, there are easy ways, at least on the recruiter side, to minimize ghosting occurrences. In this episode, Vivien dives into the nuances of candidate motivation during the hiring process—particularly focusing on how responses to screening questions can indicate a candidate's level of commitment and genuine interest in job opportunities.

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5 days ago
10 minutes 41 seconds

Becoming a Hiring Machine
247: Moving From Rookie Ratios to Expert Ratios in Your Recruitment Outputs
In this solo episode, Sam ties a bow on our ratios series — walking us through how to go from a rookie to an expert. 

Many recruiters are flying blind — not knowing what exactly is working, or why. Not knowing, definitively, what it takes to make a great placement. Sam breaks down the ratios of candidates needed for screening calls, interviews, and placements, contrasting the approaches of rookie and expert recruiters.

Another takeaway? The importance of tracking recruitment metrics and creating a structured plan to achieve your goals effectively. You can't double-down on winning behaviors if you don't know what they are — so step one is to experiment, step two is to document, and step three is to create a feedback loop that ensures continued success. 
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1 week ago
13 minutes 1 second

Becoming a Hiring Machine
246: Tactical Tuesday - Recruitment Ratios You Should Be Tracking, Pt. 4 ft. Vivien Maron
In the finale of our Recruitment Ratios series, Sam and Vivien tackle the Interview to Placement metric, defining the efficiency gap between the rookie standard (10:1) and the expert target (5:1).

The discussion moves beyond simple numbers into the tactical "control" variables of the closing process, including how to preempt scheduling bottlenecks by requesting block availability upfront and how to navigate hiring slowdowns during the holiday season. Viv also reveals a crucial anti-ghosting formula: asking candidates what they love about their current job to predict—and prevent—last-minute withdrawals during the offer stage 





Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
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2 weeks ago
8 minutes 5 seconds

Becoming a Hiring Machine
245: A New Approach to Hiring: Archetypes, Not Job Titles
How they think. How they operate. What their archetype is. 

In this solo episode, Sam discusses the common pyramid of the 5 Levels of Employee Agency — breaking down each of these levels and how to find Level 5 Simplifiers when you're seeking to make a hire or placement. In this conversation, Sam gives some examples of how Loxo is facing this challenges, emphasizing how, in his personal experience, the most impactful team members are often not defined by their job titles. Instead, their success is attributed to their thinking processes, operational styles, and underlying archetypes that contribute to the team's overall performance. 

Screening for this is hard — but this is what sets the best recruiters apart from the pack. 


Chapters:

00:00 - Introduction: Hiring beyond the job title in recruiting
02:30 - Understanding the 5 levels of employee agency
04:35 - Finding high-agency talent: How top recruiters find Level 5 simplifiers
07:30 - Case studies: Examples of high-agency talent in action
09:30 - Shifting your recruiting mindset: Focusing on high-impact contribution





Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 weeks ago
12 minutes 51 seconds

Becoming a Hiring Machine
244: Tactical Tuesday - Recruitment Ratios You Should Be Tracking, Pt. 3 ft. Vivien Maron
In the third installment of our Ratio series, Sam and Vivien break down the critical Screening Call to Interview metric, exploring how recruiters can bridge the gap between rookie stats (10:1) and advanced benchmarks (5:1).

This episode focuses on diagnosing the "why" behind your drop-offs—whether it’s refining your initial sourcing strategy or understanding why interested candidates withdraw—to ensure you aren't wasting time on the wrong profiles. Vivien shares a practical three-step framework for vetting success, emphasizing the importance of validating competence, uncovering the true motivation behind a career move, and aligning on compensation early.

Tune in to learn how to tighten your feedback loop and optimize your screening process for higher conversion rates. 





Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
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3 weeks ago
6 minutes 21 seconds

Becoming a Hiring Machine
243: Death to the Frankenstack [RECORDING FROM LIVE WEBINAR]
It started innocently enough: you adopted one "perfect" tool.

...But then you needed another for sourcing, another for contact data, and one more for outreach.

Before you knew it, you weren't running a recruiting firm — you were Dr. Frankenstein to a ghastly Frankenstack monster.

The scary reality is that operational chaos is the #1 silent killer of growth for modern recruiting firms. 
  • Data silos make a single source of truth impossible
  • Recruiter frustration causes burnout and turnover
  • Budget drain from a dozen different, underutilized platform fees
In this episode (pulled from a recent webinar on the same subject) we walk you through how to put the Frankenstack to rest...for good. 





Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
1 month ago
32 minutes 40 seconds

Becoming a Hiring Machine
242: Tactical Tuesday - More Recruitment Ratios You Should Be Tracking ft. Vivien Maron
In this Part 2 of our Ratios series, Sam and Vivien dive into the intricacies of job placement dynamics, focusing on the ratio of job orders to placements, the importance of managing these orders effectively, and strategies for overcoming challenges in recruitment.

Don't worry—you don't have to remember middle-school math or statistics to follow along. 


Chapters:

00:00 - Dive into job order to placement ratios
02:01 - The critical job order to placement ratio
08:40 - Actionable strategies to boost job order to placement ratio






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
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1 month ago
10 minutes 27 seconds

Becoming a Hiring Machine
241: The Difference Between Top Billers and Everyone Else ft. Will Grashoff
In this conversation, Amarbir is joined by Will Grashoff, Founder and Managing Partner of Will's Talent.

Will covers a lot of ground, referencing his wealth of experience running a rec-to-rec firm. One thing he's seen time and time again? Great—not just good—billers follow a consistent routine. Their days don't look wildly different from one to the next. In making this point, he highlights that, while personality traits can aid success, the key to high performance is actually a bit more fomulaic, with no "secret sauce." 

If that's the case: then anyone can become a top biller...which means you should probably listen in to learn how. 


Chapters:

00:00 - Will's Talent Founder on the Consistent Routine to Recruitment Success
06:10 - Strategies for Growing Your High-Impact Personal Brand as a Recruiter
10:03 - The High-Biller's Routine for Continuously Growing Your Talent Network
16:20 - How to Move From Good Performance to Outstanding Billings With Consistency
28:10 - The Power of a Strong Company Brand in the Recruitment-to-Recruitment (Rec-to-Rec) Sector






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
1 month ago
33 minutes 39 seconds

Becoming a Hiring Machine
240: Tactical Tuesday - The Recruitment Ratios You Should Be Tracking ft. Vivien Maron
We're talking about ratios today — but don't worry, you don't need to be a math whiz to follow along. 

Sam and Vivien chat through the importance of understanding recruiting ratios, for both rookie and expert recruiters. They break down key metrics that can help recruiters optimize their hiring processes — including the ratios of job orders to placements, screening calls to interviews, and interviews to placements. 


Chapters:

00:00 - The recruiting KPIs that actually matter (and why)
02:16 - Decoding your job-to-placement conversion rate
03:35 - Ratio benchmarks for rookie recruiters
05:05 - Moving from basic metrics to expert-level kpis
06:10 - Actionable strategies to optimize your recruiting funnel






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
1 month ago
10 minutes 12 seconds

Becoming a Hiring Machine
239: Trending Topics: 3 Very Spooky Modern Recruitment Nightmares You Should Watch Out For ft. Lex Winship
Modernity has opened the door to a lot of new opportunities for recruiters — but it’s also introduced some brand new nightmares. Things R.L. Stein’s Goosebumps never could’ve prepared us for. 

On this spooky edition of the pod, Sam and Lex break down some of these modern recruitment nightmares, including: The Frankenstack, the Accidental Ghost, and the risk of going Zombie Mode. And of course, they give you actionable tips on how to make sure you don't fall prey to these monstrous beasts. 

There's also a very cute mention of Sam's daughter's pronounciation of "spooky," which is worth listening to in and of itself. 



Chapters:

00:00 - What's haunting today's recruiters?
03:30 - The horrors of a disjointed recruiting stack
07:30 - Candidate ghosting: How to avoid becoming the ghost story
10:56 - How to stay human in an automated recruiting world





Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
1 month ago
16 minutes 20 seconds

Becoming a Hiring Machine
238: Build Effective Nurture Campaigns for Clients & Candidates Pt. 2 [RECORDING FROM LIVE WEBINAR]
Nurture campaigns are how you stay top of mind with both clients and candidates in the in-between — so that you're always the first to come to mind when the time is right. 

Listen to the audio from our recent webinar, The Fast and the Follow-Ups and learn how to build effective nurture campaigns that keep both clients and candidates engaged. This episode will focus more on the prospect side of things, helping you grow your business. 

You’ll hear all about how to set up nurture stages in Loxo, move prospects into campaigns, and track them with statuses so nothing slips through the cracks. Whether you’re just getting started or ready to take your outreach to the next level, you’ll walk away with clear, actionable steps to strengthen your pipeline and stay top of mind.






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
1 month ago
9 minutes 28 seconds

Becoming a Hiring Machine
237: Trending Topics - Hiring Gen-Z in 2026 ft. Amarbir Sihota
Ah, a look ahead — and through the generational gap. 

In this episode, Sam sits down with Amarbir to explore the evolving expectations of Gen Z in the workforce as we look ahead to 2026 (because it'll be here before you know it).

They discuss:
  • The importance of transparency in compensation
  • The significance of work-life balance, and
  • The need for meaningful career progression 
At the end of the day, the conversation emphasizes how important it is to understand the unique values and preferences of Gen Z candidates in order to effectively connect them with the right job opportunities. But more than that? It's a reminder of the fact that, those each generation may have their own special interests or desires — we're really not that different. 






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
17 minutes 32 seconds

Becoming a Hiring Machine
236: Build Effective Nurture Campaigns for Clients & Candidates Pt. 1 [RECORDING FROM LIVE WEBINAR]
Nurture campaigns are how you stay top of mind with both clients and candidates in the in-between — so that you're always the first to come to mind when the time is right. 

Listen to the audio from our recent webinar, The Fast and the Follow-Ups and learn how to build effective nurture campaigns that keep both clients and candidates engaged.

You’ll hear all about how to set up nurture stages in Loxo, move prospects into campaigns, and track them with statuses so nothing slips through the cracks. Whether you’re just getting started or ready to take your outreach to the next level, you’ll walk away with clear, actionable steps to strengthen your pipeline and stay top of mind.






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
10 minutes 15 seconds

Becoming a Hiring Machine
235: Finding Fulfillment — and Your Niche — in Recruitment ft. Greg Fischer
In this conversation, we're joined by Greg Fischer, founder of Well Oiled Machine — a direct hire recruitment firm specializing in recruiting "internal" offshore employees from every corner of the globe.

Greg shares his journey from being a recruiter to becoming a successful agency owner, discussing the challenges and triumphs he faced along the way. Throughout, he emphasizes the importance of finding fulfillment in one's work, the power of niching down in recruitment, and the potential of offshoring as a strategy for growth.

It's an inspiring episode on multiple levels — one that will have you thinking about your own path AND your agency's. A must-listen (I know; we always say that...but we really, really mean it!). 


Chapters:

00:00 - From recruiter to global agency owner: The Greg Fischer journey
03:20 - The two ingredients every recruitment agency needs for growth
09:50 - Why global offshoring became the key to scaling
14:50 - The mindset shift from recruiter to entrepreneur
19:50 - The most unexpected lesson in scaling a recruitment agency
25:20 - Defining your Ideal Client Profile (ICP) for your recruitment agency
30:20 - The breaking point: Why he walked away from his recruiting job
37:30 - Building a winning culture in a global, remote-first agency
43:38 - The power of niching down: From generalist to industry authority
51:45 - Reinventing recruitment with a global talent strategy
56:50 - Greg’s final advice for ambitious agency owners


.



Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
53 minutes

Becoming a Hiring Machine
234: Tactical Tuesday - How to Ensure a Successful Onboarding ft. Vivien Maron
In this Tactical Tuesday episode, Sam and Vivien discuss five essential tips for successfully adopting new recruitment tools and platforms.

Onboarding can make or break your team's experience using a new tool — and can be the biggest deciding factor between stellar user adoption and a tool no one actually uses.

Throughout the conversation, Sam and Vivien emphasize the importance of conducting a discovery call, ensuring proper data migration, fostering team adoption through collaborative learning, maintaining a positive attitude, and understanding the onboarding timeline.

One thing they all have in common? These strategies aim to simplify the change process and enhance user experience, ultimately leading to successful implementation.



Chapters:

00:00 - Mastering the switch to new recruitment tech
01:50 - Defining your needs for the perfect recruitment software match
04:48 - Your candidate data is gold: A guide to seamless data migration
07:13 - From resistance to results: Driving recruiter adoption of new tech
10:20 - The mindset for change: Leading your team through new tech adoption
13:20 - Setting realistic expectations for your onboarding timeline






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
16 minutes 10 seconds

Becoming a Hiring Machine
233: Tactical Tuesday - The Account Based Prospecting Playbook for Recruiters, Pt. 3
Welcome back to Sam's VERY tactical series on Account Based Prospecting for recruiters!

This conversation dives deeper into the intricacies of ABP, focusing on building a sustainable business model through strategic engagement with prospects over a 12-month period. In it, Sam outlines a framework for nurturing relationships — one that includes providing valuable market insights, effectively responding to prospect inquiries, delivering value up-front, and selling the conversation. 

Chapters:
00:00 - The 12-month blueprint for account based prospecting
02:02 - Month 3
04:58 - Quarter 3
06:10 - Quarter 4
07:25 - Crafting replies that open doors, not close them
11:38 - Multi-channel outreach: Orchestrating email, calls, and social
17:16 - Recruitment KPIs: The metrics that truly measure ABP success






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
19 minutes 27 seconds

Becoming a Hiring Machine
232: A Conversation with Matt Chambers on Natural Language Search [RECORDING FROM LIVE WEBINAR]
Loxo's Founder & CEO, Matt Chambers, hosted a recent webinar on Natural Language Search — and it was so good, we had to share it on the pod.

So...What is Natural Language Search (NLS)? 
Basically: Instead of writing complex Boolean queries, you can type exactly what you need in plain English, e.g “senior software engineer with Python and AWS experience in Austin.” From there, Loxo’s AI interprets your intent, searches your own database and our network of 1.2 billion professional profiles, and delivers the most relevant candidates — including hidden gems you might otherwise miss.

Check out this episode to hear it from Matt directly — and listen as he conducts searches using NLS!






Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co 
Show more...
2 months ago
45 minutes 56 seconds

Becoming a Hiring Machine
231: Tactical Tuesday - The Account Based Prospecting Playbook for Recruiters, Pt. 2
It's part 2 of our expert-level playbook on Account Based Prospecting, where Sam outlines a tactical approach based on a structured four-week sprint.

This framework is designed to establish credibility and earn recruiters conversations with cold prospects. In this episode, Sam details specific actions for each week to build trust, identify challenges, and ultimately secure meetings with potential clients. 

Get out a pen and paper because this is literally everything you need to know to start actioning an Account Based Prospecting play for your recruitment business today. 



Chapters:

00:00 - The four-week sprint to landing new recruitment clients
01:50 - Week 1
03:28 - Week 2
04:40 - Week 3
08:46 - Week 4







Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
2 months ago
10 minutes 2 seconds

Becoming a Hiring Machine
230: Trending Topics - Understanding (and Recruiting) Gen Z ft. Amarbir Sihota
We're all guilty of making generational assumptions... But in this episode, Lex has Loxo's Community Marketing Manager, Amarbir Sihota, on to debunk some of the common misconceptions about Gen Z in the workforce. Fans of Mythbusters (and of Gen Z) are sure to enjoy. 

Lex and Amarbir discuss myths such as Gen Z being lazy, not caring about company culture, and only wanting remote work — and then they have a good time debunking them, with Amarbir shedding a light on Gen Z's values and interests. The conversation also explores how recruiters can better engage with Gen Z by understanding their unique perspectives and needs.


Chapters:

00:00 - Unlocking the potential of Gen Z talent
04:20 - The top Gen Z myths recruiters believe
07:45 - Myth: Gen Z is lazy and unmotivated
11:18 - The truth about Gen Z and company loyalty
17:00 - Beyond remote: The new meaning of workplace flexibility
21:18 - Is it job hopping or strategic career climbing?
26:56 - How to successfully attract and engage Gen Z candidates




Explore all our episodes and catch the full video experience at loxo.co/podcasts
Becoming a Hiring Machine is brought to you by Loxo. To discover more about us, just visit loxo.co
Show more...
3 months ago
32 minutes 48 seconds

Becoming a Hiring Machine
Becoming a Hiring Machine is the key to unlocking the future of recruitment. You’ve probably heard that traditional recruitment is broken, inefficient, and in dire need of fresh perspectives. This show is dedicated to not only rooting out those perspectives, but more importantly, the practical wisdom they hold. We dig deep to go beyond simply saying what needs to change and, instead, equip you with the tools that teach you how to make the change.

Each episode features the sharpest minds in recruitment finding solutions to the real-world challenges you face every day. Whether it’s a mindset shift or a tactical change, Becoming a Hiring Machine will help you find the answers you seek.

If you want to become more efficient and competitive, you need insights you can actually put into practice — insights that will help you on your journey to Becoming a Hiring Machine.